One of the Pocket PCs primary tasks is provide easy synchronization of contacts, schedule, lists of tasks and notes. Add e-mail here, if you want. Naturally, each and every option on the abovementioned list should work flawlessly. And this is the piece of work assumed by Outlook Mobile. Nearly all changes in Outlook Mobile are tailored to ensure integration with MS Exchange 12 and support for its latest features.
Calendar. Using this application you can seamlessly schedule your work time – track current meetings, tasks and other events. Four calendar views are at your disposal – Day, Week, Month and Year. Synchronization with a desktop PC or a server causes no problems. Similarly to its predecessors, its feature pack is nowhere close to the desktop edition of MS Outlook – the mobile version is too simplified.
There are several new features as well: In “Day” view there is a new horizontal bar displaying how busy you are in course of a day and when the events are to take place (check out the picture). If you have received a Meeting Request, you can accept this event, retrieved via mail.
Tasks. This program serves for scheduling tasks – basically, its functionality has been cut significantly, so now it’s only a shadow of its desktop edition. You can set only due date and time, priority, definite completion status and category, but should you want to set up completion percent, you will fail to do so. Synchronization proceeds smooth, although it would be strange to expect something different from a replica of the previous edition.
Notes. Allows making handwritten notes, use the sound recorder or the virtual keyboard. Handwritten notes can be recognized (only Latin). All notes get synchronized with desktop version of MS Outlook as well. Moreover, you are at liberty to make notes during a call, so that they will be attached to a corresponding entry in the Call History.
Messaging. The build-in mail client has always been one of the Windows Mobile weaknesses, but the state of affairs here is seemingly shifting for the better. The first significant step in this direction was undertaken in Windows Mobile 5.0 AKU 2.0 with the advent of support for Microsoft Direct Push. The greatest change in Windows Mobile 6.0 –HTML support for messages (previously – text only). But that’s about it.
Smart Filter in messaging allows conducting search through messages from the general list, just like in the case of Smart Dial used for finding a contact. Should you start typing, the device initiates the search and picks only messages containing entered text (search by name, e-mail address, body of letter or message, in case it’s an SMS). A truly useful and handy feature, if you have tons of messages stored on the device, but at the given moment you need only one of them.
The E-mail Setup wizard was introduced back in WM 5.0 AKU 3.0. Manufacturer can easily include settings for popular mail services (gmail.com, rambler.ru etc.), so all that the user would have to do is pick a service and enter login and password. MS Exchange options are available from Outlook Mobile, no need in starting up Active Sync.
Exchange for E-Mail (requires MS Exchange 2007). This application enables the user to search his Microsoft Exchange mailbox for items that meet specified criteria without downloading them onto device. The search results will be downloaded and displayed in a Search Results folder (in order to upload less data, on the first query the app retrieves only the utmost minimum of information on each message).
Fitch Mail (requires MS Exchange 2007). The Fetch Mail feature is a single item e-mail messaging operation that gives the user the ability to download a single e-mail message in its entirety, un HTML if its in Plain Text, including inline images, and/or attachments—instead of having to invoke a full Send/Receive. At that if a message is 15 Kb and you have uploaded 10 Kb, the program downloads the remaining 5 Kb, rather than retrieving 15 Kb all over again. Therefore, Fitch Mail reduces amount of incoming data required for handling mail and makes the whole mail engine work speedier.
Quick flags (requires MS Exchange 2007). Any message can be flagged, similarly to what you can do in the desktop edition of MS Outlook 2003. The user can attach reminders to messages, flag letters as important, for example, so that they would be the first ones to get replies. All flagged letters are stored in a separate folder.
SharePoint Document Attachment (requires MS Exchange 2007), gives the user the ability to open links that are embedded in HTML e-mail, to documents that are stored on SharePoint servers. At that such document is displayed as any other ordinary attachment.
Now you are at liberty to retrieve and create protected IRM (Information Rights Management) messages that prohibit forwarding (Do Not Forward). None of the competitors can show off similar functionality.
And the last thing of note – now the user can choose the folder for mail synchronization, whereas previously only the main directory was available (requires MS Exchange 2007).
With the advent of Direct Push technology, support for HTML, addition of Smart Filter feature, the need in an alternative mail client is somewhat obscure – in case you need one, I would recommend Flex Mail 2007, which is rightfully considered to be one of the best among Pocket PC tailored clients.
Text messages are handled by this application as well, though there is nothing new about them. In settings you can enable report on delivery status.
Listing credible replacements for Outlook Mobile (contacts, calendar, tasks, notes, but not mail) we cannot overlook the most famous and feature-packed kits Pocket Informant and Agenda Fusion.